Privacy Policy

Sharing Our Roots (“we”), a not-for-profit 501(c)(3) organization registered in the state of Minnesota in the United States, values the privacy of individuals who use our website and all content, services, features, activities, and products available at or through Sharing Our Roots, including, but not limited to, mobile sites and applications (collectively, the “Services”). This privacy policy (“Privacy Policy”) sets forth the important information which you need to know about how we, as data controller, collect and use personal information from the Services. Each time you use the Services, you consent to the use of your personal information as described in this Privacy Policy.

If you have a question or concern about Sharing Our Roots’ personal data policies or practices, please contact us as follows:

Sharing Our Roots
info@sharing-our-roots.org
+1 (507) 786-9900

Disclosure of your Personal Information to Third Parties

Sharing Our Roots is committed to respecting and protecting your privacy. If we collect any private information that personally identifies you, we will not sell this to any third party. We may however share your personal information with third parties:

  • Based on your express consent;
  • That are necessary to provide the Service to you (i.e. to process credit card information through our contracted vendor);
  • That have agreed to process such information based on our instructions and in compliance with this Privacy Policy and any other appropriate confidentiality and security measures;
  • In connection with a merger with, or a sale of all or substantially all of our assets to, a third party;
  • For legal compliance and security in order to protect and defend the rights or property of Sharing Our Roots, or those of users of the Services;
    • in response to a search warrant or other legally valid inquiry or order;
    • to an investigative body in the case of a breach of an agreement or contravention of law; or
    • as otherwise required by law.

Our Commitment to the Security of Your Information

To help protect the privacy of data and personally identifiable information you transmit through use of this Site and to prevent any risk of loss, misuse or unauthorized disclosure or alteration of such data, Sharing Our Roots implements reasonable physical, technical, administrative and organizational measures. We audit our security systems and update our technical solutions on a regular basis. We restrict access to your personal data to only those employees who need access in order to provide benefits or services to you. Sharing Our Roots provides employee training on the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees' privacy responsibilities. Please be aware that, despite our efforts, no security measures are perfect or impenetrable. In the event of a security breach, we will promptly notify you and the proper authorities if required by law. We will retain your personal information for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Information Collected

Sharing Our Roots may collect the following categories of information from or about you:

  • Information that you provide directly to Sharing Our Roots through the Services (or through Sharing Our Roots’ third party service providers), including by signing up for mailing lists, making online donations or otherwise. This may include personally identifying information, such as [your name, email, address, phone number, birthdate, and payment information, and other information necessary to process your order][1]. Your disclosure of this information is voluntary. However, if you choose not to provide the requested information, you may be unable to access the service in question.
  • Information about your use of the Services. When you use the Services, Sharing Our Roots automatically collects certain information about you through your IP address, computer settings or most-recently visited URL. We use this information to help us make the Services more responsive to your needs.
  • Sharing Our Roots uses “cookies” to improve your experience on our website. Cookies are an industry standard and most major websites use them. A cookie is a small text file that a website may place on your computer as a tool to remember your preferences or previous site usage history. Many browsers maintain a default setting to allow cookies. You have the ability to modify this setting so as to decline cookies. The “Help” tab on your toolbar may guide you to the settings for your browser that will allow you to change your browser settings with regard to cookies. If you decline cookies, your use of our Services may be impaired.

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Performance Cookies

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous.

These cookies also allow Sharing Our Roots to collect information about your interactions with email messages, such as the links clicked on and whether the messages were opened, forwarded or shared.

Targeting Cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant ads on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

Social Media Cookies

Sharing Our Roots uses social media services that we have added to the site to enable you to share our content with your friends and networks. They are capable of tracking your browser across other sites and building up a profile of your interests. This may impact the content and messages you see on other websites you visit. If you do not allow these cookies you may not be able to use or see these sharing tools.

Your browser may also offer options to opt-out of the use of cookies and delete them. For more information, please visit your browser help material. Note that if you choose to reject cookies, you may not be able to fully use our Services.

Data Processing Purposes

Sharing Our Roots only processes personal information for the purposes described in this Privacy Policy and/or any supplemental privacy notices that we may provide to you.

Based on your consent, which you may withdraw at any time, Sharing Our Roots processes your data to provide you with the information and updates you have requested from us via email, including program updates, news, events, publications and opportunities to be involved with our campaigns or other efforts.

Based on Sharing Our Roots’ legitimate interest of understanding and meeting the needs, concerns and interests of our donors in order to operate optimally as a nonprofit serving the greater good through the food and agricultural innovations, Sharing Our Roots processes data consisting of: sending fundraising materials and event invitations to individuals via mail based on our previous relationship; conducting research and analysis and reviewing publicly available information about our supporters to aid in fundraising efforts; and utilizing the above- described cookies, email tracking and website tracking, to improve user experience on our website.

Cookies by Third Parties

You may also encounter cookies on our Service that are placed by third parties. This Privacy Policy does not apply to the cookies, applications, technologies or websites that are owned and/or operated by third parties, or such third parties’ practices. To understand how third parties use cookies, please review their privacy and cookie policies.

Payment information

You may choose to make an online donation via Sharing Our Roots’ website by using a payment card. Typically, payment card information is provided directly by users, via the Sharing Our Roots website, into the PCI/DSS-compliant payment processing service iATS with which Sharing Our Roots has contracted, and Sharing Our Roots does not, itself, process or store the card information. When Sharing Our Roots receives payment card information from donors by methods other than our website, it is entered by Sharing Our Roots’ employees into the PCI/DSS-compliant payment processing service as instructed by the donor, and the information is then deleted or destroyed. We strongly discourage donors from submitting this information via email.

Data Subject Rights

As data subject, you have a number of rights you may exercise regarding the processing of your personal data by Sharing Our Roots. To do so, please contact us at info@sharing-our-roots.org.

Depending on where you live, you may have the right to request access, correction or erasure of your personal information held by Sharing Our Roots. You also may have the right to object or request the restriction of processing of your personal information. You may also be entitled to receive your personal data in a structured and standard format.

Finally, you may also lodge a complaint with the competent data protection authority regarding the processing of your personal information.

Sharing Our Roots may request information from you in order to confirm your identity before enabling you to exercise the above rights. In addition, applicable laws or regulations may prevent us from providing or deleting some or all of the personal information we hold. We will respond to your request in a timely manner and in any event in less than 30 days.

Sensitive Information

We request that you not disclose or submit any sensitive personal information (e.g., government identification numbers, racial or ethnic origin, political opinions, religion or personal beliefs, health, biometrics or genetic characteristics, criminal background, or trade union membership) on or through the Services or via any other means to Sharing Our Roots.

Data Retention

Sharing Our Roots retains data for as long as necessary to fulfill the purposes listed in this Privacy Policy (unless a longer period is required by law) or until you request that we erase or anonymize your data. For more information, please contact us at info@sharing-our-roots.org.

Mailing Lists

You may remove your email address from the applicable mailing list at any time by clicking the “unsubscribe” link at the bottom of any email from Sharing Our Roots. You may opt-out of receiving communications from our partners and/or from us by sending an email to us at info@sharing-our-roots.org with your complete name, address and email address. Although Sharing Our Roots will promptly remove your email address from its mailing list, you may still receive any emails that are initiated before your email address is removed from the list.

Children’s Privacy Statement

Children under the age of 16 (or the equivalent minimum age in your jurisdiction) are not permitted to use the Services and, therefore, we do not knowingly collect, use or disclose personally identifiable information from children under the age of 16. If we become aware that we have inadvertently received personally identifiable information from a user under the age of 16 as part of the Services, we will delete such information from our records. Because we do not collect any personally identifiable information from children under the age of 16 as part of the Services, we also do not knowingly distribute such information to third parties.

External Links

Our Services contain links to or the ability for you to access other third-party websites, products or services. Sharing Our Roots is not responsible for the content or privacy practices employed by those third parties, nor are we responsible for the information or content their products and services contain. This Privacy Policy applies solely to information collected by us. We encourage you to read the privacy policies of any third parties before proceeding to use their websites, products or services.

Changes

Please note that this Privacy Policy may change from time to time. We will post any Privacy Policy changes on this page: www.sharingourroots.org/privacy-policy.  Any non-material changes will take effect immediately upon posting of an updated Privacy Policy. Should there be any substantial change, we will duly notify you, with any appropriate means, at least fifteen (15) days before such changes take effect. To the extent permitted by applicable law, your continued use of our website and services after the effective date of such notice means that you accept the revised Privacy Policy.

 

Last Revised: September 23, 2020